Back-Office & Processing
Virtual Assistant Services in Kenya.
A dependable assistant who gives you your time back.
Full-time or part-time virtual assistants who take admin off founders' and managers' plates, and stay with you long term.
- Executive support
- Admin & scheduling
- Flexible hours
10 to 20 hrs
Typical time saved per manager, per week
- Full-time or part-time
- Hours
- Your working hours or overnight
- Time zone
- Supervisor, cover and replacement guarantee
- Backed by
- Usually within 2 weeks
- Start
Overview
Affordable virtual assistant services for companies in Canada, Australia, Saudi Arabia and South Africa
- 01
Our assistants are full employees, screened for written English, organisation and discretion, and backed by a supervisor.
- 02
We match you on working style, time zone and the tools you already use.
- 03
The first two weeks cover your inbox preferences, protected meetings, travel habits and the tasks you want to hand off.
- 04
Typical work includes inbox triage, calendar management, research, CRM updates, bookkeeping and document preparation.
- 05
You can add specialist skills such as bookkeeping, e-commerce operations or recruitment coordination.
At a glance
Targets are agreed per client and written into your SLA.
- Typical time saved per manager, per week
- 10 to 20 hrs
- Typical time to match and start
- 2 wks
- Monthly pricing with no hidden costs
- Flat fee
- During leave and sickness
- Covered
What's included
What's included in our virtual assistants service.
Take one piece or all of it. Every item runs to documented procedures with an owner, a target and weekly reporting.
- 01
Inbox management
Sorting, filing, drafting replies and flagging what needs your attention.
- 02
Calendar and scheduling
Booking, rescheduling and protecting your focus time.
- 03
Research
Market, supplier, competitor and candidate research, summarised.
- 04
Travel planning
Flights, hotels, visas, itineraries and expense receipts.
- 05
CRM and data updates
Keeping contacts, deals and spreadsheets current.
- 06
Documents and slides
Formatting reports, proposals and presentations.
How it fits together
Work gets done while you are offline.
Nairobi shifts overlap with UK, US and Gulf business hours, so tasks you hand over at the end of your day are waiting, finished, the next morning.
How it works
How virtual assistants with Maxed BPO works.
A supervised path from first call to a fully managed team, usually live within 2 to 3 weeks.
- 1
Tell us what you need
A short call about your tasks, tools, hours and working style.
- 2
Meet your match
You approve a shortlisted assistant before they start.
- 3
Two-week onboarding
Your assistant learns your preferences and builds a task playbook.
- 4
Ongoing support
Monthly check-ins with a supervisor keep everything on track.
Who it's for
Who uses our virtual assistants service.
- Founders and CEOs of growing companies
- Busy consultants, agents and professionals
- Small teams without an office manager
- E-commerce sellers
- Executives who travel often
Platforms
Tools and platforms we work in.
Your team works inside the systems you already use. Don't see yours? We learn custom tools too.
- Google Workspace
- Microsoft 365
- Calendly
- Notion
- Trello
- Asana
- HubSpot
- Canva
- QuickBooks
- Xero
FAQ
Virtual Assistants: your questions.
Something else on your mind? Our team replies within one working day.
Speak to a specialist
Tell us your volumes and goals. We reply within one working day with a suggested team and price.
Get a free quoteHow is this different from hiring a freelancer?
Our assistants are full employees working from a secure office, with a supervisor, leave cover and a replacement guarantee.
Can I have a part-time assistant?
Yes, and you can move to full-time whenever you need to.
Is my information kept confidential?
Yes. Assistants sign confidentiality agreements, use managed devices and only access what you share.
What if the assistant is not a good fit?
We introduce a replacement at no extra cost.
Related solutions
Often paired with virtual assistants.
Get a free virtual assistant quote
A no-obligation consultation to design your team, hours and price. Most quotes are back within one working day.